Safety Smart Restart Plan

OBERON ELEMENTARY SCHOOL

HEALTH AND SAFETY SMART

RE-START PLAN

2020-2021

 

This Photo by Unknown Author is licensed under CC BY-SA

 

 

 

 

 

PHASES

The following phases will be used to define the community risk level associated with COVID-19. These phases align with the color-coded guidance in the ND SMART RESTART PLAN.  Each level is reported to schools by NDDOH after rigorous testing and assessment of cases in the community (ND SMART RESTART PLAN) The Oberon Elementary School District has created guidelines that correspond to each phase.  To accommodate specific needs within the school district and building, the district may opt to, as appropriate, implement health and safety measures in a higher tier.  This decision would include agreement with members of the  Oberon Elementary School Board and the COVID-19 Coordinator in consultation with Benson County and Tribal Public Health .  Any change to the risk level color phase or Instructional Plan would be immediately communicated to Oberon School staff to allow appropriate implementation for families and faculty.

 

ORANGE/RED  Significant transmission and high risk of exposure
YELLOW HEIGHTENED EXPOSE RISK, TRANSMISSION IS CONTROLLED
Blue/ GREEN  NEW NORMAL.  MAINTAIN STANDARD PRECAUTIONS

Oberon Elementary School District COVID-19 PLANNING

The district strives to provide a healthy and safe environment for all who occupy the Oberon Elementary School.  The following guidelines are intended to provide a framework for the district’s response to COVID-19.

BEST INTENTIONS

Despite taking every reasonable precaution, there is no guarantee that our school will be without risk as it relates to COVID-19.  The virus will be present on our buses in our classrooms, and at our activities. In certain situations, social distancing is not possible in a school setting.  The actions of the Oberon Elementary School as outlined in this plan, will not prevent any student or staff member from being in contact with the virus.

RED PHASE/ORANGE PHASE

School will remain closed for general in-person instruction.  All instruction must continue via distance learning whether digital or non-digital (see Oberon K-6 Updated, DISTANCE LEARNING PLAN/Levels of learning Plan)

  • HEALTH AND SAFETY PLAN: Oberon Public School will submit the written Health and Safety Plan in preparation to move into the yellow phase.  This plan will be approved by the District School Board in consultation with the Benson County Public Health Unit and with resources available through the Spirit Lake tribal Health Unit.  It will be published on the school district webpage and be available in the Oberon Public School Administrative Assistant’s office.   School Meals will continue through this phase.
  • COMMUNICATION: Ongoing communication with families will be through the school web page, letters and calls from school staff, and newsletters sent home with the student.  This will include information from the Health and Safety Plan as needed and communications from local public and tribal health agencies regarding practicing  safe hygiene in the home.  Listen to KZZY and KABU for up to date announcements regarding school scheduling and announcements.
K-12 Smart Restart

YELLOW PHASE

 

Oberon Elementary School will provide a plan for hybrid and in-person instruction. A written Health and Safety Plan will be presented to the district school board for approval.   This plan has been completed in consultation with the Benson County Public Health, Spirit Lake Public Health, and the input of the Oberon School COVID 19 TEAM. It will be available on the school district’s webpage and may be obtained from the administrative assistant’s office. The plan will be sent to each family by mail and will be sent home with children for parents or guardians.

The elements for the plan in the yellow phase are nearly identical to the green and blue phases.  In this phase, the Oberon Public School will be alert to the possibility of increased community spreads and the need to transition into distance learning.

This phase should emphasize facial coverings, personal hygiene and social distance practices.

Yellow Phase MUST include the following:

 

  • COVID-19 RESPONSE PLAN: Identification of a “COVID-19 COORDINATOR and COVID-19 TEAM with defined roles and responsibilities for health and safety preparedness and response planning.
    • COVID COORDINATOR:
      • Superintendent Jordan Brown Contact person
        • Will be lead communication with Public and Tribal Health.
      • COVID RESPONSE FACILITATOR
        • SAMANTHA KOPSENG
          • Must report cases to public and tribal health.
          • Must respond to phone calls from public health.
          • Will assist in identifying and notifying close contacts in the school setting.
          • Responsible for notifying the state superintendent of cases occurring in the school setting
          • Will monitor students and staff for symptoms.
          • Log student and staff history of exposure and absenteeism.
          • Rapidly notify parents and staff of any exposure in the school setting.
        • POSITIVE OR CLOSE CONTACT
          • Process for staff or student or visitor to isolate when becoming ill or exposed.
            • Move to designated isolation room
              • Call parent or guardian immediately
              • Log the call. List purpose of the call and record outcome.
              • Log periodic temperature check
              • Temp of 100.3 will require notification of care provider and be transported.
              • Arrange for transport to appropriate place

 

  • ADDITIONAL SUPPORTS
    • Post signs at entrance to building indicating that isolation is in place
    • Have sanitizer near door to room for monitoring person
    • Isolated individual wears a mask at all time, monitor wears a mask and uses sanitizer when entering and exiting room
    • Call for transport and provide protective mask and sanitizer to transport crew.
    • Provide contact information to public health
    • Student or staff may not reenter school until they are given a health clearance by public health or medical provider. This clearance notification will be logged and filed in student log.

ACADEMIC SUPPORTS

  • COMMUNICATION AND TRAINING
    • The Oberon School Health and Safety Plan will be distributed to all staff and faculty
    • Mandatory Covid -19 training of faculty and staff and appropriate use and wearing of facial coverings. This training will take place   AUGUST 18 @ 1:00PM and will be done by the Benson County Public Health Nurse.  Have all staff sign attendance sheet indicating they were present at the training.  Spirit Lake Public Health and Behavioral Health personnel have been consulted and will be invited to provide consultation to staff and administration when possible.  Spirit Lake Tribe Website COVID Page provides up-to -date information and informational postings for teachers and families.
    • Staff at the school will use ongoing communication with families, educating them on the Health and Safety Plan and encourage safe hygiene in the home.

 

  • HYGIENE AND CLEANING
    • Facial coverings (masks and face shields) shall be worn by staff and students when social distancing is not possible.
    • Each student will receive 5 washable face masks
      • The masks will be in bags designated for each school day. Bus drivers will have the bags on the bus, distribute a mask for each day.  At the end of the day, the mask is put into container by each student’s desk to be washed and sanitized.  When this is complete, the mask is given to the bus driver to be reused for the student on a different day. 
    • Visual Guidelines for hygiene practices for students and staff will be posted in restrooms and classrooms, hallways, kitchen, and transportation. These will include the manner and frequency for hand washing and other best practices. Reminders for Sanitize, Wash hands, Wear Masks, Social Distance will be posted in numerous locations around the school and in classrooms.

 

 

 

  • PHYSICAL DISTANCING
    • Classroom Teachers will be responsible to follow the CDC and Oberon School guidelines for each classroom and common space used.
    • Teachers and staff will submit requests for supplies and special preventative equipment (plastic shields, etc) that are needed for their area and instruction. PPE gowns will be available in case a student requires touch for first aid, comforting etc.
    • Classroom/learning space occupancy that allow for separation of students and staff throughout the day will be at a maximum amount feasible as determined by teacher and administration.
    • Masks will be mandatory in common areas, and congregate settings for students, faculty and staff. In the cafeteria, masks will be worn until seated to eat.  Masks will be attached to lanyards to be reapplied before leaving the cafeteria. 
    • Masks are not required to be worn in outside activities when social distancing is enforced. When weather permits, utilization of outdoor spaces is recommended

 

  • ADDITIONAL SAFETY MEASURES:
    • Children will not share materials to the maximum amount possible.
    • All visitors and non-essential visitors will be screened by the superintendent and will follow established guidelines for being in the building. (face masks, sanitized hands)
    • Bus drivers will adjust space occupancy on buses that allow for separation among students to the extent determined by the transportation coordinator. Buses will be cleaned and disinfected according to the established guidelines upon completion of the morning route and at the end of the evening route.  This will be the responsibility of bus drivers and must be logged daily/weekly.  This log will be turned in to the Covid facilitator to maintain record of completion.
  • Oberon Public School will provide in person instruction following the development and approval of the Health and Safety Plan. This plan is subject to the approval of the Oberon Public School Board and has been developed in consultation with the local public health unit.  The plan will be published on the school website and will be distributed to each parent when they register their child/children for the 2020-2021 school year.

 

  • COMMUNICATION AND TRAINING
    • Superintendent Jordan Brown will conduct training during staff in-service and will provide teachers with information packets to distribute to families on an ongoing basis to assure safe hygiene in the home.

 

  • Teachers and bus drivers will identify families who may need supplies in order to maintain a clean and healthy environment in the home. These needs will be referred to the COVID FACILITATOR.

 

 

GREEN PHASE/BLUE PHASE SMART RESTART PLAN

 

COVID TEAM MEMBERS AND RESPONSE PLAN

ELEMENTARY SCHOOL DISTRICT COVID-19 TEAM SCHOOL YEAR 2020-2021

  • Superintendent/Principal Jordan Brown: Covid- Coordinator
    • Will be responsible for the health and safety preparedness and response planning
    • Will be notified by Public and Tribal Health of COVID-19 cases in the Oberon School
    • Available evenings and weekends to respond to phone calls from public and tribal health.
    • Will notify the state superintendent of public instruction of cases in the school
  • Samantha Kopseng : Covid-19 Facilitator
    • Rapidly notify parents and staff of any exposure in the school setting.
    • Report to Covid-19 Coordinator and determine method for staff/faculty notification
    • Will assist public and tribal health in identifying and notifying close contacts in the school setting.

 

 

  • Will do the following when a student or visitor needs to be isolated after becoming ill or exposed.
  • Move to designated isolation room
    • Call parent or guardian immediately
    • Log the call. List purpose of the call and record outcome.
    • Log periodic temperature check
    • Arrange for transport to appropriate place
    • Post signs indicating no access or entrance to school building
    • Post signs at entrance to building indicating that isolation is in place
    • Have sanitizer near door to room for monitoring person
    • Isolated individual wears a mask at all time, monitor wears a mask and uses sanitizer when entering and exiting room
    • Call for transport and provide protective mask and sanitizer to transport crew.
    • Provide contact information to public health
    • Student or staff may not reenter school until they are given a health clearance by public health or medical provider. This clearance notification will be logged and filed in student log.
    • Mary Ann Broe: Teacher liaison
  • Will research and order visual aids and other items needed to indicate social distancing, proper hand washing and mask reminders for school and classrooms.
  • Serves as an advisor to other teachers and staff for Covid-19 preventative measures
  • and items. Will facilitate ordering items that can assure prevention of Covid spread.

 

 

  • Maria Dunlap: Covid Financial Officer

Will receive and process all COVID-19 preventative materials, supplies and educational aids.  Will align purchases with appropriate grant, budget items and expenditures as determined by the superintendent.

  • Benson County Public Health Nurse: Shelly Aabrekke
    • Will provide COVID-19 educational materials for parent, students, and staff to distribute at the onset of school.
    • Will provide staff and faculty training during the school in-service sessions.
    • When called by the Oberon Public School liaison, will provide services or referrals as needed. Mary Ann Broe will contact the agency with details and will serve as the contact person regarding the details.   Training date set for August18@ 1PM dependent on school start date changes.
  • Tribal Public Health Will provide COVID-19educational materials for parent, students, and staff to distribute at the onset of school. When called by the Oberon Public School liaison, will provide services or referrals as needed. Mary Ann Broe will contact the agency with details and will serve as the contact person regarding the details              Shawn Trottier:  Transportation Specialist
  • Establishes cleaning schedule for bus transport.
  • Each bus driver does a cleaning in the morning after students are dropped off for the day. Routine will be repeated each evening at the end of the bus route. 
  • Daily log will be kept as record and will be turned into the facilitator monthly.
  • Will monitor the well-being of the children riding the bus.
    • If an illness is suspected, the superintendent will be notified, and child will be sent to the facilitator for further safeguards.
  • Will report directly to the superintendent Jordan Brown.

COMMUNICATION AND TRAINING

 

           

  • Superintendent Jordan Brown, COVID COORDINATOR, will tain all faculty and staff on the implementation of the Health and Safety Plan. This plan will be reviewed at the family open house or at the time of parent’s registration of their child/children.

 

  • Superintendent Jordan Brown will send an informational letter to families on a bi-monthly basis. This letter will include school news, updates on COVID-19 safeguards as indicated by Benson County and Spirit Lake Tribal Health.  Families will be encouraged to contact Mr. Brown in this communication.

 

 

 

 

HYGIENE AND CLEANING

 

  • Guidelines for hygiene practices for students and staff are included in the overall health and safety plan. It is also visually displayed with hand washing posters in bathrooms and classrooms.
  • Social distancing is displayed by visual display markers showing the appropriate distance between students in the classroom. Movement markers will be placed in hallways and at all locations in the school.  These markers will help children and adults to maintain the distancing as indicated by the CDC. Visual guides are in the buses to indicate the distance between seating.  Hand sanitizers will be available wherever staff and students will be present.
  • Each student and staff will have their own drink bottles provided by the Oberon Public School. Touchless water dispensers will provide all needed water supplies.
  • A disinfectant fogger will be used in the school and buses twice daily. The custodial staff will fog the entire school daily, after school including classrooms, offices, high traffic areas and bathrooms.  Bus drivers will use a fogger at the end of the day.

 

PHYSICAL DISTANCING

 

  • Oberon Elementary School small class size will allow students to be distanced with relative safety in the classroom. All Classroom teachers have submitted plans and have demonstrated classroom social distancing procedures to the coordinator.
  • For cafeteria use, each class will have alternating, designated times for lunch. This allows serving smaller groups for easier practice of safe distancing.
  • Weather permitting, each class will have an alternating designated time for outdoor recess activities. No close contact games will be allowed.

 

ADDITIONAL SAFETY MEASURES

 

  • School Doors will always be locked. All visitors will be screened by administration or the administrative assistant
  • All classroom teachers will procure supplies for each student. No sharing of books, material or other classroom supplies will be allowed.
  • Cleaning stations are set up in each classroom with hand sanitizer. Desks will be cleaned between classes.
  • Designated schedules to allow minimal interaction in high traffic areas.
  • Ensure that lunch schedules are staggered or that lunch is brought to the classroom.
  • Only 1 student in a bathroom at a time.
  • Social distancing on the playground and outside areas. Use hand sanitizer following use of outdoor equipment
  • RESOURCES ND Department of Public Instruction-https://www.nd.gov/dpi/covid-19ND Department of health-https://health.ndgov/diseases-conditions/coronavirus

 

ND SMART RESTART PLAN

The school district’s Health and Safety Smart Restart Plan was crafted and reviewed by a group consisting of the following:  Due to COVID restrictions, most consultation was done by phone, video conferencing and small group in person discussion.  Administrator Jordan Brown, Education Consultant, Donna Johnson, Benson County Public Health Unit, Spirit Lake Tribal Health Unit staff and website.  Video conference with Spirit Lake Tribal Chairman Doug Yankton and administrators from area schools, including Jordan Brown from Oberon School and Doris Griffin, Oberon School Board Member. Administrative Assistant Samantha Kopseng, Mary Ann Broe and Shawn Trottier served as staff representatives in the completion of the plan.  

K-12 SMART RESTART OBERON PUBLIC ELEMENTARY SCHOOL INSTRUCTIONAL MODELS

  • The instructional models used by the Oberon Elementary School will be guided, in part, by the level of COVID-19 in the community as defined within the phases above. This is a guide as instructional models may be altered based on other factors such as occupancy levels, age of children and abilities to move classes to online. According to the most recent Oberon Elementary parent survey, there are a significant number of families who have limited or no access to internet. Consultation with Tribal representatives and utilities suppliers are ongoing in an attempt to optimize internet hot spots or plans to get students to those access sites.
    • DISTANCE LEARNING
      • All instruction is delivered off-campus using Google Classroom and components of Google Suite. Combinations of other methods including learning packets and games and projects may be included, depending upon age appropriateness and availability of internet.
    • BLENDED LEARNING
      • Students report to school on a modified schedule. Multiple hybrid models of instructional delivery may be appropriate to meet the educational needs through a variety of delivery models.
    • TRADITIONAL LEARNING
      • All instruction is delivered in -person with some building and group modifications. Teachers and students maintain a normal daily schedule.  Safety precautions are implemented to enhance staff and student safety.
      • Concerned parents/vulnerable students may opt-in to distance learning. If the parent chooses to distance learning, that model will be in effect until following quarter.

 

This document has been reviewed by the following team members.

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